Officer elections shall be conducted at the annual meeting. The terms shall be staggered in that the president-elect and the secretary will be elected in even number years and the treasurer will be elected in odd number of years.DUTIES:President-Elect (6 year term - 2 as President-Elect; 2 as President; and 2 as Past President): • To chair committees associated with furthering the goals and purposes of the Association.• Other duties as assigned or designated.Secretary (2 year term):• To keep an accurate record of all proceedings of the general sessions of the Association.• To keep an accurate record all of the meetings of the Board of Directors.• To report to the Association the actions taken in the meetings of the Association. • To maintain a file of the minutes of all official meetings.• To maintain a file of the Constitution and Bylaws of the Association.• To carry on correspondence for the Association under the direction of the President.• To maintain a list of paid members with years of service and area of instruction.• To issue membership cards to dues paid members.• Upon completion of term, the Secretary shall surrender all files to the Association.• Other duties as assigned. Treasurer (2 year term):• To prepare and deliver the annual financial Report at the General Meeting.• To present financial reports at the Board of Directors meetings.• To post on the Website an accurate financial report quarterly.• To prepare a list of dues paid membership each year for the Secretary. • To keep an accurate account of the receipts and disbursements for each fiscal year. • To receive and disburse funds as required to meet the needs of the association.• To make disbursements from the funds of the Association upon approval.• In conjunction with the Financial officer prepare a budget for the upcoming fiscal year.• Handle all administrative duties with the IRS, SCC, or other governmental agencies. • Serve as the Registered Agent with Virginia’s State Corporation Commission for the Association.• Submit financial records to the audit committee every year by January 31st.• Other duties as assigned. Nomination form needs to be completed by 11:59 PM, June 15th.
