Officer elections shall be conducted at the annual meeting. The terms shall be staggered in that the president-elect and the secretary will be elected in even number years and the treasurer will be elected in odd number of years.

DUTIES:

President-Elect (6 year term - 2 as President-Elect; 2 as President; and 2 as Past President):
 • To chair committees associated with furthering the goals and purposes of the Association.
• Other duties as assigned or designated.

Secretary (2 year term):
• To keep an accurate record of all proceedings of the general sessions of the Association.
• To keep an accurate record all of the meetings of the Board of Directors.
• To report to the Association the actions taken in the meetings of the Association.
• To maintain a file of the minutes of all official meetings.
• To maintain a file of the Constitution and Bylaws of the Association.
• To carry on correspondence for the Association under the direction of the President.
• To maintain a list of paid members with years of service and area of instruction.
• To issue membership cards to dues paid members.
• Upon completion of term, the Secretary shall surrender all files to the Association.
• Other duties as assigned.

Treasurer (2 year term):
• To prepare and deliver the annual financial Report at the General Meeting.
• To present financial reports at the Board of Directors meetings.
• To post on the Website an accurate financial report quarterly.
• To prepare a list of dues paid membership each year for the Secretary.
• To keep an accurate account of the receipts and disbursements for each fiscal year.
• To receive and disburse funds as required to meet the needs of the association.
• To make disbursements from the funds of the Association upon approval.
• In conjunction with the Financial officer prepare a budget for the upcoming fiscal year.
• Handle all administrative duties with the IRS, SCC, or other governmental agencies.
• Serve as the Registered Agent with Virginia’s State Corporation Commission for the Association.
• Submit financial records to the audit committee every year by January 31st.
• Other duties as assigned.

Nomination form needs to be completed by 11:59 PM, June 15th.